How to Set up Outlook 2000 Accounts

  1. Open Microsoft Outlook 2000. If you get a mail configuration wizard (this happens when Outlook has never been used on your computer) see the page about how to Reconfigure Mail Support. Otherwise a box similar to the one below will appear.
    Outlook Opening Screen
  2. On the menu at the top click on "Tools".
  3. On the drop down menu that appears click on "Accounts...". The below dialog box will appear.
    Internet Accounts
  4. Click on the "Add" button and select "Mail". The internet connection wizard will open as shown below.
    Internet Connection Wizard
  5. Enter a descriptive name of the account such as "My work mail account".
  6. Click the "Next" button. A dialog box asking for your email address for this account will appear as shown below.
    Internet Connection Wizard
  7. Enter your email address you will be setting the account up for.
  8. Click the "Next" button. A dialog box asking for your email server names will appear as shown below.
    Internet Connection Wizard server names
  9. Click the "Next" button. A dialog box asking for your email email logon name and password for this account will appear as shown below.
    Internet Connection Wizard logon information
  10. If you are using an account on a Microsoft Windows domain at your work you will want to use the same logon name and password that you use at work. Check with your administrator or ISP to determine whether you need to check the checkbox to "Logon using Secure Password Authentication (SPA)".
  11. Click the "Next" button. A dialog box asking how you connect to the internet will appear as shown below.
    Internet Connection Wizard connection information
  12. If you have a dial in phone connection select "Connect using my phone line" and click the "Next" button. A dialog box will appear as shown below allowing you to make a connection choice.
    Internet Connection Wizard connection selection
  13. Select the connection you normally use and click the "Next" button. A dialog box indication you are finished will appear.
    Internet Connection Wizard finish
  14. Click the "Finish" button. You will see the Internet Accounts dialog box as shown below.
    Internet Accounts
  15. Click on the account that you just created and select "Properties". The below dialog box will appear.
    My Account general tab
  16. Click on the Servers tab. The below dialog box will appear.
    My Account servers tab
  17. Check the "My server requires authentication" checkbox and click the "Settings" button next to it.
    My Account servers tab

These settings are for your outgoing mail server. This is because to prevent people from using mail servers (to send SPAM) without permission it is necessary to require authentication to send mail. Many Internet Service Providers (ISPs) also require that users are dialed into their network to send mail even with the authentication. This means that you will not likely be able to send mail through an ISPs mail server unless you use their account to connect to the internet. For example, if you have an Earthlink ISP and an AT&T ISP, Earthlink will not allow you to send mail through their mail server even if you have the proper authentication as long as you are using an AT&T account to connect to the internet. Therefore depending on your organization's mail policy, you may need to use your ISP account to send your mail even if you are receiving your email on a different work account.

Microsoft Outlook 2000 Contents Page