Intellectual Property Rights Policy

Version: 1.00Issue Date: 12/16/2014

This Intellectual Property Rights Policy is supplemental to the Software Tracking Policy and Software Licensing Policy. Its purpose is to ensure that the intellectual property rights of individuals and organizations is not violated. It is also intended to be sure relevant local and international requirements relating to privacy, intellectual property and data flow are met.

1.0 Overview

This Intellectual Property Rights Policy primarily covers software but may also apply to hardware where intellectual property is involved. To support this Intellectual Property Rights Policy software tracking for software purchased off the shelf and created for the organization must be tracked. This policy also requires that software developed for the organization by outside parties be licensed so the organization is in full or partial posession of the intellectual property when it is paid for in full or in part by the organization. If the intellectual property is paid for in full by the organization, then the organization must own the property rights.

2.0 Purpose

The purpose of this Intellectual Property Rights Policy is to ensure that the intellectual property rights of individuals and organizations is not violated. This Intellectual Property Rights Policy is also intended to be sure relevant local and international requirements relating to privacy, intellectual property and data flow are met.

3.0 Scope

This Intellectual Property Rights Policy applies to all software operated by the organization and developed by the organization. It applies to software created by third parties when the creation of the software is paid for in part or in whole by the organization. Third parties include contractors and any staff member regardless of status such as part time. This policy is effective as of the issue date and does not expire unless superceded by another policy.

4.0 Definitions

  • Intellectual Property - Includes copyrights to software code, documents from works of art to technical documentation, and patentable ideas. Intellectual property is the intangable element to inventions and the methods used to document, create tools, create art and other items.

5.0 Intellectual Assets

All assets that are considered intellectual property must be tracked whether purchased off the shelf or developed in house, or by a third party. It is upper managements responsibility to be sure that relevant local, state, national, and international requirements relating to intellectual property, privacy, and data flow are identified. These requirements must be integrated into the processes and policies dealing with privacy and intellectual property including the Software Tracking Policy, Asset Control Policy, Privacy and Confidentiality Policy.

6.0 Other Policies

Software and asset tracking shall be performed according to the Software Tracking Policy and Asset Control Policy.

7.0 Enforcement

Since appropriate ownership and protection of intellectual property and privacy is important to maintain legality and prevent liability, employees that do not adhere to this policy may be subject to disciplinary action up to and including denial of access, legal penalties, and/or dismissal. Any employee aware of any violation of this policy is required to report it to their supervisor or other authorized representative.

8.0 Other Requirements

  • A software tracking database must be created. It is up to the head of the IT department to delegate that responsibility.
  • A software checkout procedure must be developed by the software librarian.
  • A procedure for promoting code from a test environment to QA environment, then to a production environment must be created.

Approval

Approved by:__________________________ Signature:_____________________ Date:_______________