Purchasing Agent

Duties

Purchasing Agents controls purchases and contracts along with supplier relationships. Purchasing Agents are required to.... Purchasing agents will work with all parts of the organization needing to make purchases.

Skills Required

Purchasing agents must be excellent written and verbal communicators. Purchasing agents must have knowledge...

Policies Affecting Purchasing Agents

Must Take Specific action

  • Wireless Communication Policy - Must be sure wireless equipment purchased is on the approval list.
  • Internet DMZ Equipment Policy - Must be sure purchased equipment meets requirements/is approved.
  • Router Security Policy - Purchasing agents must be sure an entry is created for purchased routers in the enterprise management system at the time of purchase with appropriate contact information for administrators and owners according to section 4 of the Internet DMZ Equipment Policy.
  • Asset Control Policy - Must be sure purchased assets are entered into the asset tracking database.
  • IT Equipment Purchase and Failure Prevention Policy - Purchasing agents must ask purchasers about the requirements of equipment purchases and check to be sure redundant technologies are being used for equipment purchases as the business need requires.
  • Software Tracking Policy - Purchasing agents must be sure newly purchased software is logged in the software library tracking system.
  • Intellectual Property Rights Policy - Purchasing agents must be sure this policy is followed when purchases involve intellectual policy. The purchasing agent must be sure all property that is intellectual property is entered into the appropriate property tracking database upon purchase.
  • Third Party Identification Policy - When connecting to third parties such as suppliers, business partners, or contractors, the purchasing agent must be sure the third party is appropriately identified according to the policy.
  • Insurance Purchase Policy - When making large purchases that insurance may be a prudent consideration, purchasing agents should notify management to consider insurance. Purchasing agents will purchase insurance when directed.
  • Software Standards Policy - When purchases of software are made, purchasing agents should be sure this policy is being complied with. Consideration for future support of purchased software should be given with software escrow as one option.
  • Development Life Cycle Policy - Purchases must comply with standards and purchases for projects should be in compliance with the project implementation plan.
  • Acquisition and Maintenance Policy - Purchasing agents must be sure purchased equipment uses a standard or current technology supported by and approved by the organization.

Must be Aware

  • Approved Application Policy - Must be sure applications purchased are approved.
  • Encryption Policy - Purchasing agents must be aware of this policy and when encryption is involved, purchase equipment using protocols appropriate to the business need.
  • Segregation of Duties Policy - Purchasing agents should be aware of this policy and the fact that software purchases must be approved by management.
  • Technology and System Management Policy - Purchasing agents should be aware of this policy and the compatability and supportability of equipment and systems being purchased.
  • Preventative Maintenance Policy - Purchasing agents should be aware of this policy and question whether preventative maintenance for the equipment has been considered at the time of purchase.
  • Contracting Policy - Requires all third party contractors to be documented in a registry or database.
  • Supplier Policy - Requires all third party suppliers to be documented in a registry or database.
  • Internal Controls Policy - Purchasing agents should be aware of this policy and comply as required by only making duly authorized purchased.

Affects Job but Awareness not Required