Code of Ethical Conduct
|Version: 1.00||Issue Date: 10/15/2014|
The purpose of this Code of Ethical Conduct statement is to define and provide a strong commitment by the organization to the highest standards of legal and ethical conduct in its business practices.
2.0 Ethical Standards
All organizational members and associates must comply with ethical and legal standards. All members and associates must abide by the law and act to preserve the Company's integrity and reputation.
3.0 Compliance with Laws, Rules and Regulations
All organizational members and associates must obey and respect applicable laws. Although everyone may not know details defined by all laws, organizational members and associates are expected to seek advice from supervisors, managers or other appropriate personnel when questions arise.
4.0 Responsible Behavior
All staff members must accept certain responsibilities, comply with acceptable business principles regarding personal conduct and always follow principles of high personal integrity. Expected behavior includes showing respect for the rights and feelings of others and not behaving in a way that may be harmful to yourself or someone else whether related to your personal or business life. Behavior which is viewed unfavorably whether during organizational time or not is considered to be irresponsible.
Staff members are expected to respect the rights and privacy of others and only read sensitive or confidential information about others when required by their job duties such as an administrator or an incident investigator. This covers but is not limited to email, files on servers, and files on local computers.
Organizational members and associates may not compete with the organization nor provide confidential or sensitive information to competitors about the organization.
6.0 Company Funds
Organizational members are not allowed to directly or indirectly use organizational assets or funds for any illegal purpose, unapproved personal purpose, or to create any undisclosed or unrecorded fund or asset. All reports of funds and assets must be true, accurate, and timely in all records.
7.0 Information Property
All information related to the organization or its business that is created by the organizational member or available to the organizational member is the property of the organization. This information shall be returned to the organization when an organizational member or contractor ends their employment or association with the organization.
8.0 Disclosing Confidential Information
It is the duty of all staff members, contractors, and those who obtain information through non-disclosure agreements to protect information and guard against disclosure of all confidential information.
No information related to the business that is not public shall not be made available to any third parties unless required by a legal process such as a Feedom of Information request, subpoena or court order. Staff members and third parties who acquire information through non-disclosure agreements are not allowed to use confidential information for any personal advantage or gain or to help any third party interest.
9.0 Inside Information
Confidential information or information known only to members of the organization or information known only through the organization or its associate organizations is considered to be inside information. Use of inside information to decide whether to purchase or sale stocks, bonds, properties, or other commodities related to the organization or its associate organizations is strictly prohibited. Whether the inside information is sent as a tip to someone else or used personally, its use to gain advantage for business outside the organization is strictly prohibited.
10.0 Conflict of Interest
Any situation which could interfere with the total objectivity of any organizational member or associate regarding their ability to act fairly on behalf of the organization would be a conflict of interest. All organizational members and contracted third parties are required to avoid any conflict of interest. Examples of activities that are a conflict of interest.
Part or complete ownership of any competing business including ownership of stock in the business or financially banking the competing business in any way.
To serve any competing or competing associate business in any business capacity including technical, managerial, advisory, or consulting capacity.
To accept or receive any gift or favors from a contractor, competitor, customer, or supplier that is valued above $50 without permission of the HR department. Normal business expenses are allowed such as allowing a customer or supplier to occasionally pay for a meal.
Conducting business for the organization with members of the organizational member's relatives or friends without written permission from the HR department.
11.0 External Employment
Organizational members are not allowed to be employed or serve as an advisor for organizational customers or suppliers without written consent of the HR department. All organizational members performing external work are responsibile for avoiding any conflict with the organization's interests. External work must be performed on the organizational member's own time.
12.0 External Activities
Membership in professional organizations is encouraged as is involvement in volunteer work and comunity affairs. Involvement in political parties is allowed but all activity and efforts must be conducted on the organizational member's own time may not be associated with the organization.
13.0 Sound Judgment
Sound Judgement must be used to avoid situations of unethical conduct. If the proper conduct is unclear, the organizational member is expected to seek advise from their supervisor.
Violators of this policy may be subject to disciplinary action up to and including denial of access, legal prosecution, and/or dismissal. Any employee aware of any violation of this policy is required to report it to their supervisor or other authorized representative.
Approved by:__________________________ Signature:_____________________ Date:_______________